Keep track of it — don’t just write it down.

There is no “create database” step. You mention the thing, and the record begins.

Tell 1Presence about something worth tracking and it recognises the shape: this is not a paragraph, it is a list you will come back to. It offers to keep it as a living record — and from then on, adding to it is just talking.

Columns are typed — an amount of money is money, a date is a date, a link clicks, a phone number is tidied into one clean, tap-to-call form. That is what makes the totals right, the sorting sane, and the record worth keeping.

Years of expenses in a spreadsheet? A statement you just downloaded? An export from a tool you are leaving? Point 1Presence at the file and the whole thing becomes a living record in one step.

1. 1

   Hand over the file

   Attach it to the chat, or point at one already in your vault or Drive: "turn this spreadsheet into a record".

2. 2

   Confirm the columns — only if needed

   If the headings are unclear it checks them with you first. Otherwise it just does it: every row read in, nothing retyped, however large the file. Your original is left exactly as it was.

3. 3

   Add to it by asking

   From here it is the same living record as any other — "add today’s entry", "what does March look like?".

4. 4

   Re-import a fresh export any time

   Download next month’s statement and hand it over. 1Presence folds it in rather than starting over — recognising rows you already have, updating any that changed, adding only what is new. No duplicates, nothing lost.

Some records are research — built up from a dozen sources before a call or a decision. For those, ask for a record that remembers, for each fact, where it came from and whether you have checked it. Unconfirmed facts are marked as such; when you verify one, say so and it graduates — the figure intact, the history kept.

When one thing owns many — an organisation and its people, a project and its tasks — ask for linked records and they stay connected rather than tangled: overview to any single one and back. And when each thing deserves its own page — a file per lead, sitting beside the notes and emails about them — ask for "a page for each lead in my Sales folder" and that is what you get, with one tidy list keeping the overview underneath.

A record kept properly keeps paying off. Add a few entries and ask to see it — the same record becomes a dashboard that redraws itself as you add more, and can keep the whole searchable list right beside the charts. It arrives looking like what it is: a reading list as book-spines, a watchlist as film, a flight as a boarding pass, a habit as a streak — with a single toggle to a tidy labelled band if you prefer.

And a record can drive your automations. A job that runs for one of your records — a brief per client, a workup per lead — asks you to pick the subject from a searchable list of the real ones, so you can never name one that does not exist. Put it on a schedule and you pick once; every run after that knows.