In this guide· 2 chapters
Picture a brilliant new assistant on their first day
Imagine you have just hired an enthusiastic, highly capable personal assistant. Sharp, eager, unflappable — and it is their very first morning with you.
They can turn their hand to almost anything you ask. But they are starting completely fresh. They do not yet know how you like your notes kept, which projects matter, who the important people are, or where things should live. So you tell them — naturally, as you go, the way you would brief any new colleague:
Did you reply to Sarah about Thursday?
It checks your connected email, finds the thread, and tells you where things stand — then drafts the reply if you want it.
Did you remember to write up that proposal?
It looks in your vault, finds the draft or starts a fresh one, and picks up exactly where you left off.
I like my documents kept under Projects, a folder per client.
It remembers your filing preference and uses it from then on — new documents land where you expect them.
When I say "the board deck", I mean the Q3 investor deck.
It learns your shorthand. Next time you mention the board deck, it knows precisely which file you mean.
That is the whole interface. You ask, you mention, you correct — and 1Presence does the thing, then quietly files away what it learned about you.
The one big difference from a human assistant
Why this works
A new colleague forgets. 1Presence does not.
Tell it once where your documents live, how you like updates written, or what a name means — and it has that, exactly, every time. No re-explaining on Monday. No "remind me again?". It gets to know you a little more with every conversation, and it never starts over.
So the early days are worth a little generosity. The more you let 1Presence in on how you work — your projects, your people, your preferences — the more it feels like someone who has worked alongside you for years. And none of it is ever lost.
A few things to ask for today
There are no commands to learn. Say it the way you would say it to a person — full sentences, half sentences, however it comes out. A taste of the range:
Files & notes
Rename untitled-3 to Q3 Board Prep and move it into Projects.
It renames and refiles in one step — no menus, no dragging.
Start a note called Reading List and add "Thinking, Fast and Slow".
It creates the note and starts the list; add to it any time by just saying so.
Tidy up my vault and tell me what you changed.
It groups loose files and fixes stray names, then reports back so nothing happens behind your back.
Getting work done
Turn these messy meeting notes into actions with owners.
It reshapes your notes into a clean action list you can send straight on.
Read this PDF and give me three questions to ask before I sign.
It reads the document and hands back sharp, specific questions.
Draft a warm reply to this email in my voice.
It writes in the style it has learned from you — yours to send or tweak.
Setting things up
Build me a morning briefing — overnight email worth knowing, today’s calendar, anything due.
It creates a specialist that pulls your morning together. See the agents guide.
Every Friday, draft a week-in-review from what I worked on.
It sets up a routine that runs on its own and leaves the draft waiting for you.
Remember that I prefer short, bulleted updates.
It saves the preference and writes that way from then on — no need to ask twice.
Go deeper
Two places to start once the idea has clicked: