Is it for a team like mine?

The knowledge is already shared. Only the assistant is not.

A team knows a lot that is written down nowhere. Who the awkward client is and how to handle them. Why the pricing works the way it does. What was decided in the meeting three weeks ago that nobody minuted. This context lives in people's heads and in scattered threads, and it walks out of the door every time someone is off, busy, or new.

So the same questions get asked and re-answered. The newest person is the least informed for months. And when everyone leans on an AI assistant individually, each one starts cold — none of them knows the company, so each of you spends the first paragraph of every request explaining who you are and what you are working on.

What changes with 1Presence is that the context stops living only in heads. The team shares one vault and one growing memory, and the assistant everyone talks to has already read them.

The shift is quiet, not dramatic. Nobody's job changes. But the friction that comes from context being scattered starts to drain away.

Someone new joins and can ask the shared assistant the questions they would have felt awkward asking a colleague — and get an answer grounded in how the team actually works. A recurring brief that one person used to compile by hand becomes a workflow the whole team relies on, run by an agent that reads the shared vault and connected tools. And the memory compounds: by the second month, the shared memory knows your clients, your projects and your way of doing things, so the answers get sharper the longer the team uses it.

Several Kits are built for exactly these teams — Team Pulse, Meetings & Actions, OKRs & Goals, Hiring, Waiting On, Client CRM — keeper, routines and records in one, installed into the company's workspace or your own with a tap.

Each of these installs in a tap — a named specialist, its routines, its records and a dashboard, already pointed at your own data — and becomes a place of its own inside the app. Browse every Kit.

A fair worry about a shared assistant is that work and personal life will bleed together. They do not. Everyone on the team keeps their own private space exactly as before, with a single switch between it and the company's. Your personal vault, memory and connections are never visible in the company's space, and the company's are never visible in yours — nothing crosses by accident, in either direction.

And the shared knowledge is not flat. You gather people into teams, and each team sees its own corner — Sales does not wade through Legal's files, a folder can be bound to one team, a confidential project can be walled off entirely, and every member keeps a space of their own in the company vault that not even an admin can open. How that works, in full, is on the Teams feature page.

This is the part that matters for a small team: there is no rollout. You do not need IT, a procurement cycle, or a migration project. Any signed-in account can create an organisation in a couple of screens — name it, pick a colour — and invite colleagues by email the same afternoon. Billing is deliberately boring: on your own, the workspace runs on your personal plan; inviting anyone needs a team plan, and from then on the company pays per seat into one shared pool, so a heavy week for one colleague is covered by a quiet week for another.

If instead you want a done-for-you build — a branded assistant on your own website, or 1Presence woven into your own product — that is 1Presence for Business, a different offering.