It turns your meetings into notes, so you can stop taking them.

Connect your calendar. The notes take themselves.

1Presence works from the meetings on your calendar. So the first step is to connect one — Google Calendar, Microsoft 365, or both. With one connected, it watches for events that carry a video link and quietly lines up to capture them.

When an event has a Google Meet, Microsoft Teams or Zoom link in it, that's all 1Presence needs. It reads the link from the invite — you don't paste anything, label anything, or install a thing in the meeting. No calendar connected yet? You can still capture any single call by handing 1Presence the link in chat.

There are two ways 1Presence can get the words out of a call — and it always picks the cheaper one that will actually work.

You don't choose between them. 1Presence reads the link, checks whether a free transcript is on the table, and either pulls it for nothing or sends the recorder — whichever can actually deliver the notes.

Google Meet and Microsoft Teams can write the transcript themselves, during the call. When that transcript exists, 1Presence reads it through each platform's own connection — no participant joins your meeting, and it costs nothing. It's the same transcript-and-summary in your vault, just without the recorder and without the meter.

Two things have to be true for the free path. First, the host needs to be on a plan that makes transcripts. Second — and this is the one people forget — transcription has to be switched on in the call. 1Presence can only read a transcript that exists; it can't create one after the fact. Here's how to make sure it's there:

1. 1

   Google Meet — Business Standard or higher

   On a Google Workspace Business Standard plan or above, start the transcript inside the call: Activities → Transcripts → Start transcription. (Personal @gmail accounts can't make a Meet transcript — those calls fall back to the recorder.) Connect Google Calendar, and reconnect it once so 1Presence can read your Meet transcripts.

2. 2

   Microsoft Teams — transcription turned on

   On most Microsoft 365 business plans, start it in the call: More (⋯) → Record and transcribe → Start transcription. Your Microsoft admin needs to allow transcription, and the first time, to grant 1Presence permission to read meeting transcripts. After that it's automatic.

3. 3

   Prefer it never misses?

   Turn on transcription by default in your Google Workspace or Teams admin settings, so every call writes one without anyone remembering to press a button.

If a particular call doesn't have a transcript when 1Presence goes looking — captions were off, or the plan doesn't support them — it tells you plainly rather than failing in silence, and you can use the recorder next time.

Zoom doesn't yet have a free read-the-transcript path here, so Zoom calls are captured by the recorder: a participant named 1Presence joins the meeting and records it. That's the metered path — it draws on your credit at $0.55 an hour (billed by the minute, so a 30-minute call is about 28¢), and stops on its own when your balance runs low, so it can never quietly run up a bill.

The recorder is also the safety net for everything the free path can't cover: a Google Meet or Teams call where transcription was left off, a host on a free plan, or any other meeting link you hand it. In short:

So the cost honestly depends on the call: the meetings your platform already transcribes are free, and the rest are $0.55 an hour, billed by the minute. Connect Google Meet and Teams transcripts, and most of your week tends to land on the free side.

If you already run a meeting notetaker — Read AI is the one 1Presence connects to today — you may not need the recorder at all. Connect it, and 1Presence reads the transcripts, summaries and action items your notetaker already makes, straight into your vault and your agent's reach. Your notetaker is the one in the call; 1Presence simply reads what it produced.

There's no charge from 1Presence for this — you're already paying your notetaker, and we just read from it. It's the same idea as the free Meet and Teams path: when something else has already made the transcript, 1Presence reads it rather than sending a recorder of its own.

One thing to watch: the notetaker and the recorder are independent. If you turn on the recorder's auto-join and also run your own notetaker, both could show up to the same call. To keep it to one, leave auto-join off and just pull from your notetaker — or add those meetings to the recorder's never-join list.

Either way, every meeting becomes two files in your vault, filed under Meetings by date and title: a full transcript with who said what, and a summary with the headline points, the decisions, and the action items. Because they live in your vault, your agent can search them, quote them back, and weave them into everything else it knows — last week's call becomes context for this week's email.

When the recorder does join — for Zoom and the metered calls — it joins as a clearly named participant, 1Presence, and announces itself when it arrives, so everyone can see a recording is being made. It never joins under disguised or third-party branding. On the free Meet and Teams path, nothing of 1Presence joins at all — the recording notice you see is your own meeting platform's, shown because the host turned transcription on.

You hold the controls. Before any auto-join, you get a heads-up you can tap to skip. You can keep a never-record list — meetings whose title or attendees match a word or a company domain are left alone, so your 1:1s, your therapy, or anything with a particular client stay private. And you can stop a recording mid-call at any time.

Capture happens only for meetings you've opted into — a single link you hand over, or the calendar meetings you've allowed. There's no listening in the background and no hidden recording. The transcript and summary are yours, in your vault, and you can delete them like any other note.

On cost: the free path (Meet and Teams transcripts) is free. The recorder is metered at $0.55 an hour, billed by the minute and drawn from the same credit as everything else; it stops on its own when your balance runs out. You're only ever charged for the calls the recorder actually has to join, and you can turn the whole thing off in one tap.