Email that sounds like you.

The way you write email is more distinctive than you think — how you open, how quickly you get to the point, whether you soften a no, how you sign off. A draft that ignores all that reads like a form letter, and you end up rewriting it line by line. The fix is not correcting every draft. It is teaching the style once, so every draft after that starts from how you actually write.

That is what this guide covers: handing over a few real emails so 1Presence learns your voice and keeps it as a standing preference — then drafting, replying and sending from the conversation, with every draft shown before anything leaves.

Two ways to do it, both a single message. Paste two or three emails you have sent recently — ones that sound like you on a good day. Or, if your mailbox is connected, just ask it to look at a handful of your sent messages. Either way it reads them for the pattern, not the content: how you greet, how long your sentences run, how direct you are, the phrases you reach for, how you close.

Then it saves what it found as a preference — a short, plain-English description of how you write, kept with your agent and applied to every email it drafts from then on. You can read it, edit it, or remove it any time on the Agents page, and refining it is just more conversation: “less formal with clients”, “never open with hope you are well”, “keep replies under a hundred words”.

Reading your sent mail happens only when you ask — it is your request in the conversation that opens the mailbox, never a background sweep. And the saved voice is a description of how you write, not a copy of what you wrote.

With the voice in place, email is a sentence away. Describe the message and who it is for; the draft arrives already sounding like you. Replies thread back into the original conversation, and the draft opens right in the chat — recipient, subject and body all editable in place.

Nothing sends on its own. Every draft is shown in full — recipient, subject, body — and leaves only when you confirm. That holds for every email, every time; it is the only safe way an assistant should touch outbound mail.

This works with a Gmail or Microsoft 365 mailbox connected — and without either, too: paste an email into the chat and ask for the reply, and it writes it in your voice for you to copy across.

The voice lives with the agent that learned it — so if you build a dedicated email agent, you can teach it your correspondence voice specifically, separate from how your other agents write. A drafter that handles replies terse and warm, while your report-writer stays formal: each keeps its own preferences, and each can be taught from its own samples. See building your own agents.