Trips & Getaways

How it works

The mechanics of this kit, plainly — what runs and when, where the data lands, and what you look at.

• Booking sweep runs mondays & thursdays · 7am and keeps the Your trips dashboard fresh. Mondays and Thursdays — files new confirmations, groups them into trips, tags each getaway or work.
• Trip brief runs daily · 8am. Three days before you go — every leg, reference, time and loyalty number, in one card.
• What is captured lands in the Trip register dataset, which lives at Data/Trip Register in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Bookings dataset, which lives at Data/Bookings in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Loyalty programmes dataset, which lives at Data/Loyalty Programmes in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Trip checklist dataset, which lives at Data/Trip Checklist in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Trip spending dataset, which lives at Data/Trip Spend in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Settling up dataset, which lives at Data/Trip Settle Up in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Saved finds dataset, which lives at Data/Trip Finds in your vault — yours to open, search, and edit like any other file.
• The Your trips dashboard reads from the dataset and shows, at a glance: until the next getaway · trips on record · booked cost, all trips · the itinerary · missing pieces for the next trip · getaways and work trips · where the money went · before you go · what was spent, by kind · what this is.

The wiring, in one breath: Trip capture writes to Trip register · Trip register shown by Your trips · Your trips kept fresh by Booking sweep · Booking sweep files into Bookings · Booking sweep keeps Loyalty programmes · Bookings read by Trip brief · Trip brief run by Skye · Skye holds Getaway planner · Skye holds Before you go · Before you go writes to Trip checklist · Skye holds Spending and afterwards · Spending and afterwards writes to Trip spending · Spending and afterwards keeps Settling up · Skye holds Finds keeper · Finds keeper keeps Saved finds.

Getting the most from it

A kit earns its place when it changes what you look at and what you say, not when it is installed. This is the rhythm that makes it pay.

• Let the Monday and Thursday sweeps do the reading; your job is the glance. Open Your trips when a getaway is on the horizon and read Missing pieces before you read anything else — that list is the honest signal of what still needs your hand.
• Forward a confirmation the moment it arrives somewhere other than your inbox — a screenshot, a message from whoever booked — with a line saying which trip it is for. Trip capture files it where the sweep would have, and the itinerary redraws.
• Say the trip before it exists. "Thinking about Cornwall for the bank holiday" puts it on the register as an idea, and asking Skye to help plan it turns the idea into legs — booked, decided, or open — with the days written to your vault as they take shape.
• Settle every "unsure" in a word. A trip the sweep could not tell apart is filed as unsure rather than guessed; tell Skye "work" or "getaway" and it never counts a conference as a holiday again. Standing rules — "Frankfurt is always work" — are remembered.
• Read the Trip brief the morning it lands, three days out, and check its gaps against what you know. It is drawn only from the log, so a leg it does not show is a leg the log does not hold — say so and it is filed. It also says what is still open on your before-you-go list.
• When the desk asks for a membership number, ask Skye rather than your email. Loyalty programmes is kept from the confirmations themselves.
• A week or two before you go, ask Skye for a packing list and a before-you-go list. They are kept as ticks against the trip, and Before you go, on Your trips or on the Trip checklist's own page, takes you through them one item to a screen, with a tick and a note. Only what you say goes on them, plus what an earlier list of yours or a booking points to: nothing is added from a guess.
• Ask what to know about the place before you fly: the currency, the plugs and the voltage, the dialling code, the emergency number. Each is looked up, with the page it came from and the day it was read, on a sheet in your vault. For a visa or a health measure Skye does not answer: it points you to the destination's own official page, because the answer turns on your passport and your dates.
• Give a trip a budget, and say what you spend as you go. Skye sets the budget you gave, what is booked and what you logged side by side, with the sum shown, and says nothing about whether it is a lot. A booking is never counted twice, and a line in another currency counts only when you give the figure in yours. Say who paid for what and it keeps who owes whom, with the working, until it is paid back.
• Paste a link, or say "a friend told me about a bakery", and it goes on Saved finds against the trip; the Getaway planner offers those for the loose parts of the days. Afterwards, tell Skye how it went and where the photos are, in your own words, and it keeps both on the trip. It keeps only what you bring and never suggests a place.
• Say so when you want the trip in your calendar. Skye asks what to write, adds no guests and never changes an event of yours. It happens only when you ask: the sweep and the brief never touch a calendar.

Make it yours

Nothing here is fixed. The pieces are ordinary agents, routines, datasets and dashboards, so anything you know about shaping those applies. Retire whatever earns nothing.

Things people usually change first

Say any of these in chat, or edit them on the kit’s page in the app.

• Which trips count as getaways and which as work — one word each, or a standing rule for a city or a kind of trip.
• Your home airport, the airline or seat you always pick, and who usually travels with you — said once, remembered for every sweep.
• How far ahead of a trip you want the brief, or turning the brief off and keeping just the board.
• When the sweeps run, or pausing them and adding confirmations by hand.
• The trip labels themselves — the register is yours to edit, and the itinerary follows it.
• What goes on your packing and before-you-go lists, and what you always take: said once, remembered.
• A budget for a trip, as a figure you give, or none at all.
• Whether a trip goes in your calendar: only when you ask.

Your first run

Installing starts a short setup conversation — not a form. Answer roughly, correct later.

1. Adding the Kit offers the first sweep right away: connect your email on the same screen, start it with one tap, and watch it read back through a year of confirmations — flights, stays, trains, hires, transfers — file each one, group them into trips, and tag every trip as a getaway or a work trip from the evidence on it. Anything it cannot tell apart is filed as unsure, never guessed. Prefer not to connect email? Tell Skye about the next trip instead, and the register builds by hand.
2. When that first sweep finishes, Skye leaves a short note in your 1Presence inbox saying what it filed — how many bookings, across how many trips — and invites a few minutes together to fill what email could not show: a trip someone else booked, a trip with dates and nothing booked yet, which trips were work and which were getaways, and anything it split or merged wrongly. Skye starts from what 1Presence already knows, in its memory and in the files in your vault, and asks only for the gaps.
3. Whatever is still blank waits on the Kit page with a way back to Skye, and Skye offers it once the next time you talk. Tell it a part does not apply to you, or that you have finished setting up, and it stops asking.
4. From then on the sweep runs on Mondays and Thursdays and raises a card only when a new trip appears, one is unsure, or a booking was cancelled. The Trip brief runs each morning and stands down until the register has a trip on it; three days before you go, it sends one card with every leg, reference and loyalty number, and what is still open on your before-you-go list.
5. Mention a trip you are thinking about and it goes on the register as an idea; ask for help planning it and the Getaway planner walks the legs with you and writes the days to your vault.

Watch the first pass, then tell it what you would have done differently — that correction teaches it more than any setup could.

The essentials

Learning, preferences and run costs work the same in every kit — so they are covered once, in the Kits guide.

Living with a Kit — the Kits guide →

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