Studies & Deadlines

How it works

The mechanics of this kit, plainly — what runs and when, where the data lands, and what you look at.

• Term sweep runs mondays · 7am and keeps the This term dashboard fresh. Mondays — reads what the university emailed; moves dates, files marks, warns a week out.
• Week ahead runs sundays · 6pm and keeps the This term dashboard fresh. Sunday evening — the plan for the week, the marks by module, and where you stand, working shown.
• What is captured lands in the Programme dataset, which lives at Data/Programmes in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Modules dataset, which lives at Data/Modules in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Assessments dataset, which lives at Data/Assessments in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Study log dataset, which lives at Data/Study Log in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Timetable dataset, which lives at Data/Timetable in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Group work dataset, which lives at Data/Group Work in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Quiz questions dataset, which lives at Data/Quiz Questions in your vault — yours to open, search, and edit like any other file.
• The This term dashboard reads from the dataset and shows, at a glance: this module · the term · still to hand in · average mark by module · assessments on record · credits earned · weighted average · this week's plan · group work still open · quiz yourself · lectures and classes · study minutes, month by month · minutes by module · assessments · how this board works · your modules.

The wiring, in one breath: Study capture writes to Assessments · Timetable and group work writes to Timetable · Timetable and group work writes to Group work · Revision coach writes to Quiz questions · Study capture logs into Study log · Syllabus filing files into Modules · Syllabus filing files into Programme · Assessments shown by This term · Modules shown by This term · Timetable shown by This term · Group work shown by This term · Quiz questions shown by This term · This term kept fresh by Term sweep · This term kept fresh by Week ahead · Term sweep run by Ivy · Week ahead run by Ivy · Ivy holds Study capture · Ivy holds Syllabus filing · Ivy holds Study planner · Ivy holds Revision coach · Ivy holds Timetable and group work · Ivy holds Extension and mitigation rules.

Getting the most from it

A kit earns its place when it changes what you look at and what you say, not when it is installed. This is the rhythm that makes it pay.

• Say a deadline the way you'd say it to a friend — "essay due the 14th, 40%" — and Study capture puts it on the calendar. A mark, a moved date or an extension is the same sentence about the same piece.
• Drop the module handbook into Studies/ in your vault the week term starts and ask Ivy to file it. Syllabus filing reads every piece, weight and date from the document, and asks once about anything it has to interpret.
• Read This term on Sunday evening, after the Week ahead has run: the plan is on the board and in one card, and "Still to hand in" is the honest list. Change anything by replying to the card.
• Tick a piece off by telling Ivy — "submitted the literature review". The marks on the board are the record, not a checkbox.
• Before an exam, ask Ivy to quiz you from your own notes. Questions come before answers; that is the point. Ask for a quiz to keep and the Revision coach writes the questions into Quiz questions: open Quiz yourself on This term, type your own answer to each, say how sure you were, and ask Ivy to mark it. The marking is in chat, from what you wrote, and never touches a mark on the board. Ask for feedback on a draft with the brief and the criteria beside it, and expect to be told where it is thin, never to have it rewritten.
• Mention the hours as you go — "two hours on stats this morning" — and the study line draws itself by month and by module. Look at it once a month, and read the Weighted average with its working: it counts marked work only, and says so.
• Say when you are taught ("stats lecture is Tuesdays six till eight in the main hall") and who has which part of a group piece ("Sam has slides five to eight by the 3rd"). Timetable and group work keeps both, the Sunday plan goes around your teaching, and the board lists the group parts still open, soonest first. It never messages the group or chases anyone.
• Name an exam and ask Ivy to plan the weeks before it. The Study planner works from your own modules and marks, says what each week rests on, and writes the plan to Studies/ as a page you can change. Ask "what do I need on the exam to get 60?" and it shows the sum from the weights and marks on record. That is arithmetic, not a forecast.
• Before you think about an extension, ask Ivy what your institution's own rules say. Extension and mitigation rules looks up the page, names it and how sure it is, and keeps a note in Studies/Rules/. It tells you what the page says and never whether you would qualify; whether to apply, and what to write, stays yours.

Make it yours

Nothing here is fixed. The pieces are ordinary agents, routines, datasets and dashboards, so anything you know about shaping those applies. Retire whatever earns nothing.

Things people usually change first

Say any of these in chat, or edit them on the kit’s page in the app.

• The hours a week you can give, and which days are already spoken for.
• When the Sunday plan arrives, or turning it off and keeping just the calendar and the list.
• What your institution allows Ivy to help with — the line never moves past feedback and structure, but it can be stricter.
• What you are aiming for, which only ever feeds the mark Ivy works out on what is left.
• Your timetable and who has which part of a group piece, as they change: say so and the row changes.
• Whether the Monday sweep reads your email at all, or the record is kept only from what you say and drop in.

Your first run

Installing starts a short setup conversation — not a form. Answer roughly, correct later.

1. Installing ends with "Meet Ivy" — a short conversation, not a form. Before it asks you anything, Ivy looks at what 1Presence already knows and at any handbook, syllabus or list of deadlines in your vault, and offers what it finds for you to confirm. Then you say what you're studying and where, name the modules this term, and give the next few deadlines; each lands on the record as you say it, and Ivy asks only for what is still missing. Ivy asks two standing questions and keeps the answers: what your institution says about using AI in your work, and what you are aiming for.
2. A module handbook or a screenshot of the assessment page dropped into Studies/ fills the rest — every piece with its weight and due date, read from the document. Nothing is invented: a weight the handbook doesn't print stays blank.
3. Skip the conversation, or stop part-way, and the door quietly stays open. What is still missing waits on the Kit page with a way back to Ivy: a module, a piece of work with no due date, or the programme. Ivy offers it once the next time you talk. Tell it a part does not apply to you (a short course with no programme, say), or that you have finished setting up, and it stops asking.
4. Every Monday at seven the Term sweep reads what the university has emailed — a deadline moved, an extension granted, marks released — and asks for email access the first time it runs, never in the conversation. Every Sunday at six the Week ahead leaves one card: the plan by day, anything due inside the fortnight, and where you stand with the working shown. If there is nothing yet for either to work from (no module for the sweep, no piece of work for the plan), it does nothing and invites you to add them instead.

Watch the first pass, then tell it what you would have done differently — that correction teaches it more than any setup could.

The essentials

Learning, preferences and run costs work the same in every kit — so they are covered once, in the Kits guide.

Living with a Kit — the Kits guide →

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