Vehicle

How it works

The mechanics of this kit, plainly — what runs and when, where the data lands, and what you look at.

• Vehicle sweep runs mondays · 7am and keeps the The logbook dashboard fresh. Mondays — reads the insurer, the garage and the licensing office; files the costs; warns thirty days out.
• What is captured lands in the Vehicle record, which lives at Data/Vehicle Record in your vault — yours to open, search, and edit like any other file.
• What is captured lands in the Vehicle costs record, which lives at Data/Vehicle Costs in your vault — yours to open, search, and edit like any other file.
• The The logbook dashboard reads from the record and shows, at a glance: next dates · due in the next 60 days · on the register · running cost, all logged · cost by vehicle · cost month by month, every vehicle · last service · the register · the cost log · how this board works.

The wiring, in one breath: Vehicle register writes to Vehicle record · Cost capture writes to Vehicle costs · Vehicle record shown by The logbook · Vehicle costs shown by The logbook · The logbook kept fresh by Vehicle sweep · Vehicle sweep run by Flint · Flint holds Vehicle register · Flint holds Cost capture.

Getting the most from it

A kit earns its place when it changes what you look at and what you say, not when it is installed. This is the rhythm that makes it pay.

• Give each vehicle the dates you know the day you add it — a rough month is fine — and Next dates is worth a glance from that moment. The blanks are honest; fill them as the letters arrive.
• Say a cost the way you'd say it to a passenger — "filled up, £62", "serviced today, £180 at the garage" — and Cost capture files it against the right vehicle. With two on the register, name which; if you don't, Flint asks rather than guessing.
• Read Due in the next 60 days on Monday morning, after the Vehicle sweep has been through your email. Amber at thirty days is the honest signal — it is drawn from the register, so a date nobody stated is never on it.
• Forward the renewal email, the MOT certificate or the garage invoice to Flint and the date on the register moves from the document, not from memory. That is the correction that keeps the table true.
• Look at Cost by vehicle once a month, not once a week: it answers which one is costing more, and the line beside it whether the total is growing. Neither reads a bank — they add up only what you and your email have said.
• When a vehicle goes, say so — "sold the van" — and it drops off the table keeping its history. The next one is a row, not a setup.

Make it yours

Nothing here is fixed. The pieces are ordinary agents, routines, records and dashboards, so anything you know about shaping those applies. Retire whatever earns nothing.

Things people usually change first

Say any of these in chat, or edit them on the kit’s page in the app.

• What you call each vehicle — the name on the register is the word Flint uses back.
• When the Monday sweep runs, or turning it off and keeping the register by hand.
• The garage and the insurer you use, so the sweep searches for them by name.
• Whether the log keeps fuel at all, or only the big things — services, tyres, renewals.

Your first run

Installing starts a short setup conversation — not a form. Answer roughly, correct later.

1. Installing ends with "Meet Flint" — a short conversation, not a form. The first question is the one that shapes everything: how many vehicles to keep track of. Then each one in turn — what you call it, the registration if you know it, and the dates you know off the top of your head: MOT or inspection, tax or registration, insurance renewal, last service, rough mileage. Each row lands as you say it; a blank stays blank.
2. Nothing in that conversation touches your email. The Vehicle sweep is what reads it — every Monday, for what the insurer, the garage and the licensing office have sent about each vehicle — and it asks for email access the first time it runs, from its own screen, where the ask makes sense.
3. Skip the conversation and the door quietly stays open: until a vehicle is on the register, the kit page, the board and Flint's chat keep the offer ready, and the Monday sweep leaves one card inviting you in rather than searching for nothing. The first vehicle, however it arrives, closes it.
4. The first sweep with a vehicle on the register looks back a year — filing the costs it can be sure of against the right vehicle, moving a date only when a document states the new one, and drawing Due in the next 60 days and Last service. After that it scans only what is new, and says something only when a date is within thirty days, a document moved one, or an email could not be matched.

Watch the first pass, then tell it what you would have done differently — that correction teaches it more than any setup could.

The essentials

Learning, preferences and run costs work the same in every kit — so they are covered once, in the Kits guide.

Living with a Kit — the Kits guide →

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